Is Your Board on Board? Part 2: Moving from Perfunctory to High-Performing

Written by Carol Coughlin. Posted in Operations Management

While there is not a standard definition of what makes a high-performing board, the very questions we explored in Part 1 of this series provide good clues for figuring out what areas might need to be improved to increase your board’s performance. The question, of course, is how.

Here are 5 actions that have been proven to put boards on the road to high impact and performance:

#1. Create a Compass Point

It’s important to approach the task of improving board performance in a big picture, structured manner. Otherwise, changes will be made here and there with no clear sense of what the board is really trying accomplish. This requires determining what a “high-performing board” means for your organization. In other words, developing your own criteria for high performance.

This is a key first step and you’ll find many ideas for what your criteria might be within each of the remaining four actions.

#2. Put Strategy First

A common quality of high-performing boards is a strong orientation toward strategy. A sign of this is how much meeting and between meeting time is given to strategic questions, considerations and challenges. In fact, high-performing boards spend as much time looking at the road ahead as they do looking backwards at quarterly reports, budgets, compliance and the like. While these are incredibly important for good governance and oversight, matters concerning the future strategy and direction of the company are absolutely essential for thriving.  

To facilitate a stronger strategic orientation, make sure your board is working under your company’s strategic plan and that they had input and approval over it. If this is not the case, it may be time to revisit the strategic planning process as a complete team with board input and direction.

Of course, doing this won’t make a difference if your board isn’t already comprised of strategic thinkers. So, also make sure that a good component of your board members are strategists. The last thing that will lead to high-performance is a board stacked with tacticians.   

Also, rethink your board’s agenda. Many board agendas look much like they did a century ago and that’s why so much time is spent looking at the past. Instead create an agenda that ensures future-focused activities receive enough time, if not in each meeting then over the course of a year. People join boards because they want to make a difference in the organization.

Remember that looking as the past, present and future are all important aspects of governance, but if your board isn’t putting much more time looking forward, it simply can’t be high-performing and will continually struggle when it comes to keeping your company innovative, profitable and competitive. Many board members complain that their boards do not discuss strategy enough. Set aside specified time each board meeting to discuss strategic matters.

#3. Apply Engagement Across the Board – Literally

The more rigorous a board is in everything it does, the more high-performing it will be. This includes rigor around:

  • Board Processes
  • Self-assessment and planning
  • Accountability and expectations
  • Director recruitment and development
  • Boundaries between the board and operations

High-performing boards adopt high standards in all of these areas, but rigor is not only about strict adherence to quality. Engaged boards are extremely thorough and exhaustive in their approach to their work.

#4. Define Quality Participation and Contribution

Boards must have perfect clarity regarding their role and responsibilities, including how they are expected to contribute to the success of the company. High-performing boards carefully define these in a formal document to give members a standard for judgment and to ensure continuity.

While all board members must produce according to agreed upon standards for the board as a whole to be high-performing, it is especially important that the chair is a high-performing individual, as he or she is responsible for setting the board’s performance culture.

Here are the cornerstone qualities of a high–performing chair:

  • Understands the business.
  • Is a strategic thinker and great mentor
  • Focuses the board where it matters
  • Meets individually and frequently with non-executive directors
  • Establishes an open, trust-based relationship with the CEO
  • Expertly facilitates discussion, drawing out opinions and valuing contrarian voices
  • Knows how to frame sensitive topics
  • Prioritizes reducing decision bias and has the knowledge to identify bias factors, as well as the tools for overcoming them
  • Encourages diversity of viewpoints; does not dominate conversations
  • Makes the tough decisions
  • Inspires and invigorates leadership
  • Communicates well with stakeholders

 

#5. Put in the Time

High performance requires a larger time commitment from board members – and on the highest-performing boards, that extra time is spent primarily on strategy. This takes us right back to all the points under #2 (Put Strategy First), but it’s important to also think about time separately because it will impact who is selected as a board chair or member.

For example, board chairs should meet with the CEO on a regular basis as well as when their counsel is needed. Board chairs or members who are active CEOs of their own companies can become distracted by their own challenges and not have the available time to put toward their board work.

This is one reason transparency regarding expectations and asking what can be difficult questions during the vetting process is so important. Recruitment is time-consuming and expensive and if you don’t uncover the realities of an individual’s time availability before they are offered and take a board position, you may end up with a talented board but with no chance of actually leveraging that talent.

 


Are You Ready for a High-Performing Board?
If you need help figuring out if your board is as strong as it should be – or if you’re in the very early stages of board development – BottomLine Growth Strategies has a long and proven track record in board development, leadership and governance and, in particular, cultivating high-performing boards. Learn more about our Board Leadership and Governance services.

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Carol Coughlin

Carol Coughlin founded BottomLine Growth Strategies, Inc., in 2006 as a way for small and medium-sized businesses to access the same high-level financial and operational expertise that gives large companies a distinct advantage. Using her own extensive corporate experience and willingness to sit in the hot seat as a catalyst, Carol helps BottomLine Growth clients climb to the summit of their success.
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